Training Committee

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Praxis® · Training Committee · Terms of use & privacy

Training Committee

Programme Director access

Voters don't sign in — they use the personal link they were sent.

Training Committee

Decision briefs & majority voting for off-meeting faculty decisions

Decision briefs

New brief

This text is the formal record; it appears on the member's page and the printed circulation record

What are you asking members to do?

The decision brief above is the notice the trainee reads — write it to them directly (what was decided, what it means, next steps, their rights). No PDF is shared. When they acknowledge, an Acknowledgement record on the letterhead is generated for the training file.
Members see exactly what you paste, and can download it as Excel. Names, IDs and, if needed, contact details — never interview notes, ratings or other internal remarks. A first row starting with "Name" becomes the column headings.
Switch off when members should choose names (e.g. a center picking its trainees): the list then starts empty and they tick the ones they want.

Document for members to read

Pulls the title, header rows and sections out of an existing minutes PDF (either style) so you can re-lay it out here. Check the text afterwards.
Tick what to include · edit the values · 👥 picks names from the roster
Add:
Document style — font, size, spacing, bullets, table
Formatting: ## sub-heading · **bold** · - bullet · 1. numbered
Add:
Off = a blank signature space (a draft going out for review). Tick it when producing the final, approved copy. Upload the image in Setup.
Drop a PDF here, or click to choose
The minutes or proposal itself · PDF only · up to 3 MB

Who receives it

Groups come from the Faculty roster. Members of a ticked group see this brief on their personal page the moment it's circulated.
Add individual members
Tick anyone outside the selected groups — a specific consultant, the chair, a guest reviewer. Greyed names are already covered by a ticked group.

Timing & rules

Time
Committee template: each page of the uploaded PDF is placed on your letterhead (or a clean white page if none is set) with the programme header, rule and page numbers, so every document looks the same whatever produced it. Leave it off for documents already written on your institution's template.
Confidential: members read the PDF inside their page with no download button, and every page is watermarked with the reader's name, the date and "Confidential — not for sharing" at the moment they open it. A screenshot can't be prevented, but any copy carries the name of whoever made it.
The page states the date, that the document is a draft for the committee's consideration, and who it was circulated to. Your original file is not changed.

Faculty roster

With a number or email, each brief gets one-tap WhatsApp / Email buttons per member. Without them, you copy the message and paste it yourself.
Import from Excel or CSV
Columns: Name, Group, and optionally WhatsApp / Phone and Email — first row as headers. Other columns are ignored.
Paste names from an email, WhatsApp, or any text · or read them from a screenshot

Private briefs — one database step left

Private briefs already hide the number of recipients and all totals on the member's page. To also keep the recipient list out of the database that a member's link can read, the updated database rule has to be published once. Until then everything keeps working as before. This card disappears when the rule is live.

Message to members

This is what the WhatsApp / Email / Copy buttons send. Edit it freely — keep {link} so they can respond. Line breaks are kept; *bold* works on WhatsApp. Avoid emoji — WhatsApp Desktop can corrupt them when the message arrives by link.

Insert:
{first} first name · {name} full name · {title} brief title · {ask} what they're asked to do, worded per type — starts with "your review…", so write "for {ask}" · {deadline} respond-by · {link} their personal link

How it works

1. Add faculty to the roster with a group (TPC, Consultants, Associates, Assistants — or your own).
2. Generate links, copy them, and send each person their line once. The link is their identity — no account, no password.
3. Write a brief, choose who's eligible and when it closes, open it. Eligible voters see it on their personal page immediately.
4. Close it (or let it expire). Results are computed and shown to voters.

Fairness guarantees (server-enforced)

A ballot can be cast once per link, only while the brief is open, only before the closing time by the server clock, and only by a link whose group is eligible. Nothing on the voter's device can change that.

Secret ballots — honest note

In secret mode this page never shows who voted what, and results carry no names. The raw ballot rows do still exist in the database under the admin's access — a signed-in admin with console access could read them. Say this to voters if it matters.

Voter link format

Praxis® · Training Committee · Terms of use & privacy